SOS Bahini Vacancy for Admin and Logistic Assistant

13 Jun, 2026

VACANCY ANNOUNCEMENT

Vacancy Announcement : Admin and Logistic Assistant
Organization : SOS Bahini Eco-Village
Location : Pokhara-7, Kaski, Nepal

Position Type : Full-Time
Reports To : Admin and Finance Manager

Position Overview

The Admin and Logistic Assistant will be responsible for managing day-to-day administrative tasks, procurement, inventory control, facility maintenance, and logistical arrangements to ensure smooth implementation of project activities across the SOS Bahini Eco-Village program. The ideal candidate will provide efficient operational support to the program and finance teams while upholding the organization's safeguarding principles. The Admin/Logistics Assistant is expected to maintain confidentiality, integrity, and professionalism in handling organizational information, records, and operational matters.

Key Responsibilities

1) Logistical Management & Supply Chain

Procurement: Handle local procurement of office supplies, kitchen provisions, agricultural inputs, and training materials following organizational financial policies.
Vendor Management: Maintain an updated roster of verified local vendors and service providers in Pokhara.
Inventory Control: Monitor and update stock registers for all incoming goods, emergency backup kits, and administrative assets.
Distribution: Coordinate the timely distribution of educational supplies and household necessities to the Family Houses (IFAP), (CRH/HUB) and food & education support in community including Medical Health department.

2. Facility & Asset Maintenance

Maintenance Coordination: Work closely with the Driver/Maintainer and thematic program officials to ensure timely repair of eco-village infrastructure, plumbing, electrical installations, and office vehicles.
Safety Audits: Periodically inspect security systems, fire safety equipment, and structural safety to assist in maintaining the organization's priorities and regulations along with aligning Disaster Preparedness and Response Plan (DPRP).
Asset Tracking: Maintain a clear and updated asset register with proper coding for all physical property owned by the organization.

3. Administrative & Office Support

Documentation: Manage inward/outward correspondence, maintain a systematic physical and digital filing system, and archive administrative records.
Meeting & Event Coordination: Assist in organizing workshops, training sessions at the Bahini Training Canter (BTC), and staff meetings (including logistics, venue setup, and refreshments).
Visitor Relations: Support the reception desk, manage guest relations, and coordinate logistics for institutional visitors or monitors. Handle telephone and intercom communications, receive and direct calls, take messages, and assist callers and visitors as required.
Petty Cash Management: Maintain organizational petty cash management following organizational financial procedure and ensure every purchase bill and supporting document are receiving with higher level of transparency.

Candidate Specification

Educational Background

Bachelor's Degree in Business Administration (BBA), Business Studies (BBS) or a closely related field.
Note: Candidates with a relevant Diploma and exceptional field experience in the NGO sector will also be considered.

Professional Experience

Minimum of 2 years of proven experience in administrative operations, logistics management, or procurement roles, preferably within a non-governmental organization (NGO).

Skills and Proficiency

Language Skills: Excellent written and verbal communication skills in both Nepali and English (essential for handling official correspondence and reporting).
IT Proficiency: Strong command over Microsoft Office Suite (Word, Excel, PowerPoint) and basic internet/email communications. Knowledge of spreadsheets for inventory tracking is highly valued.
Interpersonal Skills: Ability to collaborate effectively within a multi-disciplinary team, handle crisis situations patiently, and communicate respectfully with project beneficiaries.
Driving Licence: Possession of a valid two-wheeler driving license will be preferable for local logistics movement.
Preference will be given to the local residing candidate of Pokhara.

Ethical Commitments & Safeguarding

SOS Bahini Kaski Nepal maintains a zero-tolerance policy towards any form of child abuse, exploitation, or discrimination. The selected candidate will be required to strictly adhere to and sign the organization's Child Protection & Safeguarding Policy before onboarding.

Application procedure

Eligible candidates may apply by submitting a cover letter, updated CV, copies of academic certificates, citizenship certificate, driving license, and other relevant experience and supporting documents to SOS Bahini Kaski Nepal, Masbar. Applications should be submitted in a sealed envelope to the designated security personnel at the organization's gate on or before the specified deadline.

The last date of Apply: 15 days from the date of first publication.