One Heart Worldwide (OHW) Vacancy for Administrative Officer
VACANCY ANNOUNCEMENT
Position: Administrative Officer
Duty Station: Kathmandu
The Administrative Officer will provide executive secretarial and administrative support for smooth office operations. The role handles calendars, correspondence, travel arrangements, meeting follow-ups, front desk functions, office logistics, vehicle administration, and supervision of support staff to maintain a well-organized and effective workplace.
Major Duties and Responsibilities:
Office Secretariat duties
Set calendars, schedule appointments, and travel arrangements for senior leadership.
Screen and manage calls, emails, and correspondence on behalf of leadership, maintaining professional communication standards.
Handle sensitive and confidential information with a high level of professionalism and integrity.
Track action items of executive meeting notes and follow up on assigned tasks.
Front Desk & Administrative duties
Manage the office front desk and handle office calls.
Provide logistic support in office meetings, events and recruitment process.
Handle office petty cash: custodian, claims and replenishment.
Staff travel arrangements - air ticketing for field mobility
Ensure timely payment of office utilities - water and electricity
Collect and process staff medical insurance claims.
Handle OHW vehicle mobility, proper log records and registration renewals
Supervise support staff for office housekeeping and security of office premises.
Other related duties as assigned by the supervisor.
Qualifications & Experiences
Bachelor’s degree in Business Administration/ Management or in a related field
Minimum of four years of experience in a similar role and responsibilities
Required Skills & Attributes
Proficiency in Microsoft Office, Google Workspace and Nepali typing.
Strong written and verbal communication skills
Ability to work independently and collaboratively
Proactive, self-motivated and adaptable in fast-paced environments
WHAT WE VALUE
At OHW, we value diversity, equity, and inclusion, and we understand the value of developing a team with different perspectives, educational backgrounds, and life experiences. We prioritize diversity within our team, and we welcome candidates from all gender identities, castes, religious practices, sexual orientations, and abilities – among many others. We encourage people from all backgrounds to apply for positions at OHW.
Application Procedures:
Interested candidates who meet the above requirements are requested to visit the Application link and submit their application through the online portal by June 14, 2026.
OHW reserves the right to cancel, postpone, or modify the whole recruitment process and reject any/all applications without specifying any reasons whatsoever.