Plan International Nepal Vacancy for Logistics and Procurement Coordinator
Title: Logistics and Procurement Coordinator
Functional Area: Operation
Reports to: Operation Manager
Location: Field Office-Nuwakot
Travel required: Plan International Nepal working districts
Grade: C2
Type: Open to all applicants, Short Term employment of Six Months; based in Nuwakot
ABOUT PLAN INTERNATIONAL:
Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.
Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalized children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International has worked in 42 districts in Nepal since 1978.
Plan International strives for a just world that advances children’s rights and equality for girls. Our ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.
Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.
ROLE PURPOSE:
The position holder will be responsible to coordinate and manage logistics and procurement support for humanitarian and emergency response operations. The position will ensure the timely, efficient, transparent, and compliant procurement of goods and services, overseeing warehouse, fleet, transportation, inventory, and other logistics functions. including administrative support in compliance with Plan International Nepal’s policies and procedures for smooth functioning the Nepal Flash Floods in Project area.
DIMENSIONS OF THE ROLE:
Budget accountability: N/A
Reports to : Operation Manager
Internal and External interfaces:
.png)
.png)
Description
ACCOUNTABILITIES:
Logistical Support
Coordinate overall logistics support for humanitarian and emergency response activities.
Ensure timely provision of logistics services, supplies, transportation, warehousing, and other operational support.
Coordinate with programme and response teams to understand priorities and anticipate logistics requirements.
Identify logistics constraints, risks, and access challenges and propose practical solutions.
Coordinate with relevant suppliers, logistics networks, and other stakeholders as required.
Provide leadership role for planning and coordinating entire procurement system ensuring policies, and procedures.
Procurement Management
Lead and coordinate procurement of goods and services in accordance with organizational procurement policies, donor requirements, and applicable regulations.
Ensure procurement is conducted transparently, competitively, ethically, and cost-effectively.
Identify reliable suppliers and negotiate competitive prices, delivery terms, and service agreements.
Monitor procurement lead times and ensure timely delivery of emergency and programme supplies.
Apply emergency procurement procedures and thresholds when activated.
Ensure proper procurement documentation and filing for audit and compliance purposes.
Bills/invoice is forwarded to Finance within plan policy after the goods/services satisfactorily received.
Warehouse & Inventory Management
Manage and oversee response warehouses and ensure proper storage and handling of relief and programme supplies.
Ensure proper receipt, storage, packing, dispatch, and delivery of supplies.
Conduct regular physical inventory counts and reconcile stock records with physical stock.
Ensure appropriate storage conditions, security, safety, and efficient use of warehouse space.
Monitor stock levels and provide timely alerts regarding shortages, excess, damaged, or expired items.
Maintain proper documentation for all stock movements.
Ensure relief items are dispatched to programme locations and partners in a timely manner.
Fleet & Transportation Management
Coordinate fleet and transportation requirements for humanitarian response activities.
Develop vehicle allocation and movement plans based on operational priorities.
Monitor vehicle utilization, fuel consumption, maintenance, repairs, insurance, and documentation.
Ensure vehicles are safe, roadworthy, and properly maintained.
Coordinate transportation of relief items, equipment, and personnel to response locations.
Identify appropriate transportation solutions considering road conditions, access restrictions, security, and cost.
Maintain accurate fleet records, vehicle logs, fuel records, and maintenance schedules.
Coordinate with drivers and transport service providers and ensure compliance with organizational procedures.
Partner Logistics & Procurement Support
Provide technical support and guidance to partner organizations on procurement, logistics, warehouse, fleet, and inventory management.
Support partners to develop and strengthen logistics and procurement systems and procedures.
Provide coaching, mentoring, and technical guidance to partner logistics staff.
Support partners to comply with organizational, donor, and humanitarian standards.
Cash Fund Transactions
Manage cash fund transactions and accurately maintain record of expenditures and cash balance on a daily basis
Process for cash fund replenishment once spending exceeds 50%
Ensure payment requests are approved by concerned authority and has supporting documents before releasing payment out of cash fund
Ensure cash fund is kept safely and used for official transactions only
Promptly issue ORF for cash refund to Plan, made by staff or external parties and hand over the case to Finance for Bank deposit
Provide general administrative support in Field Office
Arrange the hotel booking, accommodation and hall for any official visits/events/workshops
Proper documentation and record keeping of field office related legal documents
Review and forward claims submitted by the staff members medical claims
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE:
Knowledge and Experience
Master Degree in management with 3 years of experience OR a Bachelor's Degree with 5 years of experience in the relevant sector; Having experience working in Emergencies is an added advantage
Clear understanding of the development sector, its operating and regulatory environment (in Nepal)
Clear understanding of the socio/political economic and cultural issues of Nepal, specifically post located districts of the country.
Clear in-depth technical and practical knowledge and understanding of the relevant job domain.
Skills Required
In depth knowledge of financial system, financial management and reporting.
Updated knowledge in taxation laws and statutes of the country.
Operational planning & execution
Analysis & reasoning and solution driven
Managing work relationships (internal/external)
Communicating, one to one, in groups both in writing, verbally, presentations and reports, in English, Nepali and relevant local languages.
Preparation and management of budgets and assessment of financial implication in work situations
Facilitation, negotiation and networking
Persuasion and ability to influence
Ability to problem solve, handle setbacks and pressure
PLAN INTERNATIONAL’S VALUES IN PRACTICE:
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT:
Based in Nuwakot
LEVEL OF CONTACT WITH CHILDREN:
Low contact: Occasional interaction with children.
Application Method
For detailed Job Description and application process:
The deadline for application is 17th September 2026. Applications are solely accepted through online application procedures of Plan International Nepal. Only shortlisted candidates will be contacted for further selection process. Canvassing at any stage of processes shall lead to automatic disqualification. Due to the urgency of the positions, recruitment will be held on a rolling basis and Plan International reserves the right to select a candidate prior to the deadline.
Plan is an Equal Opportunity Employer, such that qualified candidates from minority groups are highly encouraged to apply.