Institute of Himalayan Risk Reduction (IHRR) Vacaancy for Senior Administration and Finance Officer
Vacancy: Senior Administration and Finance Officer
Basic Information
Job Title: Senior Administration and Finance Officer
Organization: Institute of Himalayan Risk Reduction (IHRR)
Job Category: Accounting / Finance / Administration
Job Level: Senior Level
No. of Vacancy: 1
Employment Type: Full Time
Duty Station: Kupondole, Lalitpur-2, Bagmati Province, Nepal
Reports To: Executive Director (or designated supervisor)
Offered Salary: 40K - 50K
Application Deadline: 5th August, 2026
Job Summary
Institute of Himalayan Risk Reduction (IHRR) is a non-profit organization dedicated to strengthening disaster risk reduction, climate resilience, humanitarian action, and sustainable development.
We are seeking a qualified, proactive, and detail-oriented Senior Administration and Finance Officer to oversee sound financial stewardship and ensure efficient administrative operations. The candidate will devote approximately 70% of their engagement to financial management and compliance and 30% to administrative and operational support, ensuring full alignment with donor guidelines, government regulations, and organizational policies.
Key Responsibility
A. Financial Management & Compliance (70%)
Budgeting & Planning: Support preparation, monitoring, and revision of project and organizational budgets; conduct variance analysis and expenditure forecasting.
Accounting & Reporting: Maintain complete accounting records in software (e.g., Tally/FAMAS); process payment vouchers/invoices; prepare monthly, quarterly, annual, and donor-specific financial reports.
Banking & Cash Flow: Monitor organizational cash flow, manage electronic payments, and prepare routine bank reconciliations.
Taxation & Statutory Compliance: Calculate and deposit applicable taxes (TDS); manage the Electronic Tax Deduction at Source (E-TDS) system; ensure compliance with Nepal tax laws.
Grants & Donor Compliance: Monitor grant utilization against donor formats; review project financial documentation; ensure adherence to donor guidelines.
Audit & Internal Controls: Coordinate internal/external audits; prepare audit schedules; respond to queries and strengthen internal risk control mechanisms.
Procurement Financial Verification: Verify procurement files prior to payment and maintain fixed asset ledgers.
B. Administration & Operations (30%)
Office Administration: Ensure smooth day-to-day operations, maintain office inventories, and manage facility maintenance.
Procurement Support: Coordinate vendor quotations, maintain vendor databases, and prepare procurement documentation.
Logistics & Travel: Manage staff travel logistics, accommodation, transport, and workshop/event management.
HR Support: Assist in onboarding, maintaining confidential personnel files, and supporting leave/attendance tracking.
External Coordination: Liaise with banks, auditors, vendors, government offices, and regulatory agencies (e.g., Social Welfare Council - SWC) as designated.
Qualification & Requirement
Education & Experience
Bachelor's Degree in Finance, Accounting, Business Administration, Management, or a related field with at least 5 years of experience managing finance/admin in donor-funded projects/NGOs.
A Master's degree in a relevant field is considered an added advantage.
Technical & Personal Skills
Strong proficiency in accounting principles and hands-on experience with accounting software (e.g., Tally, FAMAS).
Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
Solid knowledge of Nepal Government tax regulations (E-TDS, VAT, PAN compliance) and NGO/SWC compliance processes.
Demonstrated knowledge of donor financial rules, reporting frameworks, and audit readiness.
Strong organizational, interpersonal, and communication skills in both English and Nepali.
How to Apply
Interested candidates should fill out the application formhere.
Find the TOR for the positionhere.
Only shortlisted candidates will be contacted for further steps. IHRR is an equal opportunity employer. Women, persons with disabilities, and candidates from marginalized communities are strongly encouraged to apply. Vacancy: Senior Administration and Finance Officer
Basic Information
Job Title: Senior Administration and Finance Officer
Organization: Institute of Himalayan Risk Reduction (IHRR)
Job Category: Accounting / Finance / Administration
Job Level: Senior Level
No. of Vacancy: 1
Employment Type: Full Time
Duty Station: Kupondole, Lalitpur-2, Bagmati Province, Nepal
Reports To: Executive Director (or designated supervisor)
Offered Salary: 40K - 50K
Application Deadline: 5th August, 2026
Job Summary
Institute of Himalayan Risk Reduction (IHRR) is a non-profit organization dedicated to strengthening disaster risk reduction, climate resilience, humanitarian action, and sustainable development.
We are seeking a qualified, proactive, and detail-oriented Senior Administration and Finance Officer to oversee sound financial stewardship and ensure efficient administrative operations. The candidate will devote approximately 70% of their engagement to financial management and compliance and 30% to administrative and operational support, ensuring full alignment with donor guidelines, government regulations, and organizational policies.
Key Responsibility
A. Financial Management & Compliance (70%)
Budgeting & Planning: Support preparation, monitoring, and revision of project and organizational budgets; conduct variance analysis and expenditure forecasting.
Accounting & Reporting: Maintain complete accounting records in software (e.g., Tally/FAMAS); process payment vouchers/invoices; prepare monthly, quarterly, annual, and donor-specific financial reports.
Banking & Cash Flow: Monitor organizational cash flow, manage electronic payments, and prepare routine bank reconciliations.
Taxation & Statutory Compliance: Calculate and deposit applicable taxes (TDS); manage the Electronic Tax Deduction at Source (E-TDS) system; ensure compliance with Nepal tax laws.
Grants & Donor Compliance: Monitor grant utilization against donor formats; review project financial documentation; ensure adherence to donor guidelines.
Audit & Internal Controls: Coordinate internal/external audits; prepare audit schedules; respond to queries and strengthen internal risk control mechanisms.
Procurement Financial Verification: Verify procurement files prior to payment and maintain fixed asset ledgers.
B. Administration & Operations (30%)
Office Administration: Ensure smooth day-to-day operations, maintain office inventories, and manage facility maintenance.
Procurement Support: Coordinate vendor quotations, maintain vendor databases, and prepare procurement documentation.
Logistics & Travel: Manage staff travel logistics, accommodation, transport, and workshop/event management.
HR Support: Assist in onboarding, maintaining confidential personnel files, and supporting leave/attendance tracking.
External Coordination: Liaise with banks, auditors, vendors, government offices, and regulatory agencies (e.g., Social Welfare Council - SWC) as designated.
Qualification & Requirement
Education & Experience
Bachelor's Degree in Finance, Accounting, Business Administration, Management, or a related field with at least 5 years of experience managing finance/admin in donor-funded projects/NGOs.
A Master's degree in a relevant field is considered an added advantage.
Technical & Personal Skills
Strong proficiency in accounting principles and hands-on experience with accounting software (e.g., Tally, FAMAS).
Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
Solid knowledge of Nepal Government tax regulations (E-TDS, VAT, PAN compliance) and NGO/SWC compliance processes.
Demonstrated knowledge of donor financial rules, reporting frameworks, and audit readiness.
Strong organizational, interpersonal, and communication skills in both English and Nepali.
How to Apply
Interested candidates should fill out the application formhere.
Find the TOR for the positionhere.
Only shortlisted candidates will be contacted for further steps. IHRR is an equal opportunity employer. Women, persons with disabilities, and candidates from marginalized communities are strongly encouraged to apply.