Working for Access and Creation Nepal Vacancy for SCM & Admin Assistant

Duty Station: WAC Nepal (Working for Access and Creation Nepal)
Reports To: Admin and Finance Officer
Employment Type: Full-Time
Application Deadline: 23 May 2026

Position Summary

The SCM & Admin Assistant is responsible for supporting efficient and compliant supply chain, logistics, procurement, and administrative operations of the organization. The role ensures effective implementation of source-to-pay processes, logistics coordination, office administration, asset and inventory management, and full utilization of the Supply Chain Automation and Integration (SCAI) system for all procurement activities.

Key Responsibilities

1. Source-to-Pay (S2P) Management

• Perform end-to-end procurement processes from sourcing to payment in compliance with organizational procurement policies.
• Prepare and process Purchase Requisitions (PR), Request for Quotations (RFQ), bid analysis, Purchase Orders (PO), and other procurement documents.
• Ensure procurement documentation is complete, accurate, and properly filed.
• Coordinate with vendors and internal stakeholders for timely delivery of goods and services.
• Track procurement status and follow up on pending procurement actions.
• Support contract administration and supplier performance monitoring.
• Coordinate with finance for timely invoice verification and payment processing.
• Maintain procurement records and ensure audit readiness.

2. Supply Chain Automation & Integration System (SCAI)

• Ensure 100% utilization of the SCAI system for all procurement and source-to-pay activities.
• Enter and maintain accurate procurement and vendor data in the system.
• Monitor system compliance and ensure procurement transactions are completed within the system.
• Support staff in proper utilization of the SCAI platform.
• Generate procurement and supply chain reports from the system as required.
• Identify system gaps/issues and coordinate with relevant teams for resolution.

3. Logistics Management

• Support transportation and logistics coordination for staff, visitors, meetings, training, and field activities.
• Coordinate vehicle requests, vehicle hiring, and travel logistics as required.
• Support fleet documentation and maintain logistics records.
• Coordinate delivery and distribution of procured goods.
• Perform warehouse and inventory management activities.
• Perform asset tagging, tracking, transfer, and verification processes.

4. General Administration

• Support day-to-day office administration and operational activities.
• Manage office supplies and stationery inventory.
• Coordinate meeting arrangements, venue management, and administrative logistics.
• Maintain proper filing systems for administrative and procurement documents.
• Support office maintenance and facility management activities.
• Coordinate with service providers and ensure uninterrupted office support services.

5. Compliance and Reporting

• Ensure compliance with organizational policies, procedures, and donor requirements.
• Support preparation of procurement and administration reports.
• Assist during audits, monitoring visits, and compliance reviews.
• Maintain confidentiality and integrity in all procurement and administrative processes.

Required Qualifications

• Bachelor’s degree in Business Studies, Economics, Management, or related field.
• Minimum 2 years of relevant experience in procurement, supply chain, logistics, administration, and financial management.
• Experience in source-to-pay processes and procurement documentation.
• Experience working with automated procurement systems is preferred.

Required Skills and Competencies

• Good understanding of procurement and supply chain management processes.
• Knowledge of financial management and payment processing procedures.
• Strong organizational and documentation skills.
• Good communication and coordination abilities.
• Proficiency in Microsoft Office applications.
• Ability to work under pressure and manage multiple tasks.
• Strong attention to detail and compliance requirements.
• Experience in using SCAI systems or similar ERP platforms will be an added advantage.

JD: Job Description

How to Apply

Interested and qualified candidates are requested to submit the following documents:

• Download WAC Nepal Application and CV format from the website or given link :

https://docs.google.com/document/d/1zdxBqym9R8ourN0rx2logGKoWKdcwXZ7/edit?usp=sharing&ouid=115740179805601443926&rtpof=true&sd=true and submit your filled Application and CV format to email address vacancy@wac.org.np.

• Copies of relevant academic certificates and experience letters

Application Deadline: 23 May 2026 via email : vacancy@wac.org.np

Note: Only shortlisted candidates will be contacted for further selection process. WAC Nepal reserves the right to reject any or all applications without assigning any reason whatsoever.

WAC Nepal is an equal opportunity employer. Women and candidates from marginalized communities are strongly encouraged to apply.