Creasion Vacancy for Admin and Finance Officer

 

Organization: CREASION

Duty Station: Kathmandu, Nepal

Reports To: Program Director

Employment Type: Full-Time

Position Summary

The Admin and Finance Officer will be responsible for managing the organization’s financial systems, ensuring compliance with donor and statutory requirements, and overseeing administrative operations. The position requires strong financial management skills, attention to detail, and the ability to maintain transparency and accountability in all processes.

Key Responsibilities

A. Financial Management

• Maintain accurate financial records in accordance with organizational policies and donor requirements.

• Prepare vouchers (payment, receipt, journal) and ensure proper documentation and filing.

• Manage cash flow, bank transactions, and reconciliations.

• Prepare monthly, quarterly, and annual financial reports.

• Support budget preparation and budget monitoring for projects.

• Ensure compliance with donor financial guidelines and reporting requirements.

• Process staff salary, tax deductions, and statutory payments.

• Coordinate annual audits and respond to audit queries.

• Maintain fixed asset register and inventory records.

• Ensure timely submission of tax, ETDS, and other statutory obligations.

B. Administrative Management

• Oversee daily administrative operations of the office.

• Maintain HR records including contracts, leave records, and personnel files.

• Support recruitment processes (vacancy announcements, documentation, contracts).

• Manage office procurement processes ensuring transparency and competitiveness.

• Maintain inventory and office supplies management.

• Coordinate logistics for meetings, workshops, and events.

• Ensure compliance with Social Welfare Council (SWC) and other regulatory requirements.

• Manage service contracts (rent, utilities, vendors).

• Support documentation and compliance for project approvals and renewals.

C. Compliance & Governance

• Ensure adherence to internal financial policies and procedures.

• Maintain proper documentation for grants and agreements.

• Support organizational governance documentation and board meetings logistics.

Required Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (Master’s preferred).

• Minimum 3 years of experience in finance and administration, preferably in NGO/INGO sector.

• Strong knowledge of accounting software (e.g., Tally, QuickBooks, or similar).

• Good understanding of Nepal tax laws, VAT, and statutory compliance.

• Experience working with donor-funded projects.

• Strong organizational and time management skills.

• Proficiency in MS Office (Excel, Word, Outlook).

• Excellent written and verbal communication skills in English and Nepali.

Core Competencies

• High level of integrity and accountability.

• Strong analytical and problem-solving skills.

• Attention to detail.

• Ability to work under pressure and meet deadlines.

• Team-oriented with good interpersonal skills.

• Commitment to CREASION’s mission and values.

Please submit your CV and Cover letter at jobs@creasion.org before 10th March.