Corus International Vacancy for Project Associate

Location: Kathmandu

The Organization:

Lutheran World Relief, which is part of Corus International, has been present in Nepal since 2011. Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, and Farmers Market Brands. In Nepal. Corus operates under Lutheran World Relief. Our more than 400 employees around the globe are experts in their fields and dedicated to helping the world’s most vulnerable people break the cycle of poverty and lead healthy lives.

At Corus we believe that good only grows stronger and we reflect that belief in our workplace culture. We value every employee’s specialized area of expertise and nurture professional growth. We promote an engaging and supportive work environment, where employees feel enabled and driven to innovate, learn and collaborate. And because our subsidiaries often function as partners, our employees have the opportunity to work across our enterprise family.

Job Brief:

This is the senior administrative support role, responsible for ensuring smooth project operations and compliance with LWR and donor policies. The position manages end-to-end procurement-vendor identification, bid evaluation, contracting-while ensuring fairness, integrity, and value for money. It also oversees administration, including office management, logistics, travel, and records, enabling effective implementation across 13 districts.

Responsibilities:

• Vendor solicitation, bids, and quotations in line with LWR policies and approved plans.
• Draft cost and proposal evaluations, selection memos, and convene procurement committee meetings.
• Support staff in developing clear ToRs, SOWs, and procurement specifications.
• Conduct cost/price analyses, prepare evaluation data, and ensure compliance with donor rules.
• Monitor procurement activities, track delivery status, and liaise with vendors.
• Develop and manage supplier rosters, evaluation criteria, and performance systems.
• Prepare procurement plans and progress reports (monthly, quarterly, annual).
• Lead bid solicitation processes (RFQ, RFP, tenders) and ensure transparent evaluation.
• Draft and manage contracts, leases, and purchase orders.
• Maintain up-to-date procurement files and vendor databases.
• Manage vendor relationships, address complaints, and evaluate performance.
• Support compliance requirements for sub-recipients.
• Liaise with vendors, consultants, and partners to support operational needs.
• Draft and format reports, presentations, and meeting minutes.
• Monitor deadlines, deliverables, and follow-up items to keep activities on track.
• Provide support to procurement and finance teams as required.
• Provide day-to-day advanced administrative and operational support to project teams, including scheduling meetings, drafting correspondence, and maintaining calendars
• Assist in preparing project documentation such as contracts, purchase orders, and filing records.
• Support logistics for workshops, trainings, and events, including travel arrangements and material preparation.
• Maintain project databases, track expenditures, and assist with budget monitoring.
• Ensure accurate filing of project documents (digital and hard copy) in compliance with organizational standards.
• Maintains personnel files with JD, leave, contracts, timesheets, benefits records, emergency contact data, and performance management documents.
• Performs human resource administrative functions including arranging interviews schedules, requesting references and consolidating the personnel files.
• Tracks staff leave balances

Supervisory:

• n/a

Education & Experience:

• Bachelor’s degree in Business Studies, Business Administration, Commerce or Human Resource or relevant with at least three (3) years experience in Procurement and/or administration
• Senior administrative office experience in an international organization.
• Prior experience working with international partners (NGO/FBO/CBOs, universities and other technical institutions).

Knowledge, Skills and Abilities:

• Knowledge of administrative operations and office procedures.
• Strong organizational and multitasking abilities.
• High attention to detail and ability to maintain confidentiality.
• Customer-service orientation.
• Ability to communicate effectively, both verbally and in writing.
• Proficiency in Office 365 applications including Word, Excel, SharePoint, and PowerPoint.
• Ability to work effectively both independently and as part of a team.

Physical and Mental Requirements:

• The physical requirements that may be needed to execute responsibilities may include bending, standing, and walking, etc.
• The mental requirements that are essential to satisfactorily executing the responsibilities outlined in this job description include, but are not limited to: learning new tasks, comprehending, and retaining information, completing tasks independently, effectively communicating verbally and in writing, demonstrating proficiency in using computer software to perform assigned tasks.

Other Duties:

• This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor. Global positions that are bound by contracts will not be changed without notice and approval.

Working Conditions, Travel and Environment:

• LWR, Nepal has a work policy, state “with all employees reporting to the office Monday through Friday”; 5 days/week minimum in the office is required. The employee must be available to work outside normal office hours or on the weekends as required.
• This position must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in different locations, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
• If applicable, must have authorization to work in the country of assignment.

As a member of the Corus Family, each employee is expected to:

• Foster a work environment where everyone feels valued and included.
• Support employees’ evaluation and promotion processes based on skills and performance.
• Promote a safe, secure, and respectful environment for all members of Corus family, stakeholders in general, and particularly for the communities we serve.
• Follow Corus Code of Conduct helping to prevent any type of abuse including workplace harassment, sexual abuse and exploitation, and trafficking in persons.
• Adhere to the Organizational Core Values.