SEBAC Nepal Vacancy for Senior Admin & Finance Officer
DETAILED JOB DESCRIPTION / REQUIREMENTS:
Established in 1997, SEBAC-Nepal is a national-level NGO. SEBAC-Nepal works in various thematic areas such as Livelihood/ Agriculture/Economic Recovery; Rural Infrastructure; Nutrition, Health and Education; Governance, Gender Advocacy and Empowerment; Water Sanitation and Hygiene (WASH); and Disaster Risk Reduction and Management/Natural Resource and Biodiversity Management/Climate Change. The organization invites applications from qualified, motivated, and dynamic individuals for the following position:
Position Title: Senior Admin & Finance Officer (Part time)
Required No.: One (1)
Duty Station: Thecho, Lalitpur, SEBAC-Nepal Office
Application Deadline: 5:00 PM, 20th September 2025
Type: Part-Time
Duration: As per project period
Key Responsibilities:
The Senior Admin and Finance Officer will be responsible for supporting both administrative and financial management of the organization. The major responsibilities include supporting field admin/finance team (from project offices) in accounting, software operation, reporting and documentation, cash flow/fund management, compliance, including general administration, assets management, coordination, procurement function, inventory management, and administrative duties. The detail responsibilities include but not limited to:
A. Financial Management:
Lead the finance department and ensure compliance with national laws and organizational policies.
Maintain accurate accounting records and software-based financial data.
Prepare monthly and donor financial reports, payroll, reconciliations, and manage fund flow.
Ensure proper documentation and support for all transactions.
Support external audits and financial monitoring.
B. Administrative Management:
Manage office utilities, equipment, facilities, supplies, and ensure a smooth working environment.
Maintain administrative files, contracts, attendance, and logistics.
Implement internal administrative systems, controls, and procedures.
C. Assets and Inventory Management:
Maintain records of office assets and ensure proper use, repair, and maintenance.
Conduct physical verification and prepare inventory reports as needed.
D. Procurement and Coordination:
Participate in procurement processes and maintain rosters of goods/services.
Coordinate recruitment, maintain staff records, and track training/workshops.
Support internal coordination and maintain administrative calendars.
E. Compliance and Reporting:
Ensure financial transactions follow national and organizational regulations.
Cross-check compliance of transactions and support internal financial audits.
Minimum Qualifications and Experience:
Bachelor’s degree in Finance, Business Administration, or a relevant discipline, with at least 7 years of experience in finance and admin sector in development sector.
OR, Master’s degree in a relevant field with at least 5 years of professional experience in similar areas.
Required Competencies and Skills:
Strong coordination and communication skills, with project team, donor agency team and stakeholders,
Fluency in both English and Nepali languages.
Good command of MS Office applications (Word, Excel, PowerPoint).
Strong interpersonal skills and a collaborative mindset.
Ability to work under pressure and meet deadlines.
Application Process:
Interested candidates, who meet the above requirements, are requested to send an application letter clearly stating the applied position and an updated CV with 2 references to vacancysebac@gmail.com. The deadline to apply for the above position is 5:00 pm, 20th September 2025.
Additional Information:
Only shortlisted candidates will be contacted for the selection process.
Telephone inquiries will not be entertained.
Any attempt to influence the selection process will lead to automatic disqualification.
SEBAC-Nepal is committed to diversity and inclusion. We strongly encourage applications from women, individuals from marginalized groups, and those with diverse backgrounds.
SEBAC-Nepal has zero tolerance toward sexual exploitation, abuse, harassment, or any form of misconduct. All staff are expected to adhere to our safeguarding policies.